This position will work at both Rockwood campuses (Rockwood South Hill and Rockwood at Whitworth) and is responsible for assisting the Director of Development in performing a wide range of duties and tasks supporting the work of the Rockwood Residents’ Foundation. Duties include a significant amount of clerical work and administrative tasks. The successful candidate will also represent the Foundation at events and help coordinate Foundation activities primarily at Rockwood South Hill but may include travel to both campuses at discretion of Director of Development.
Pay Range: $21.00 – $23.50 per hour
Shift Type:
Monday – Friday | 8am – 4:30pm (evenings/weekends, as needed)
Responsibilities
- Organize materials for Board and Committee meetings and create informational packets for each Board member, committee member and executive leadership team member attending the meeting.
- Schedule and reconfirm appointments for the Director of Development, as well as assist in maintaining the Director’s calendar.
- Assist maintaining and updating Board and Committee rosters and calendar of meetings/events.
- Assist in tracking donations, processing checks, and writing acknowledgement letters to send weekly.
- Responsible for collecting RSVP’s and helping to coordinate event details.
- Assist in scholarship and employee assistance requests, letters, and check requests.
- Draft donor letters in connection with the Rockwood South Hill donor tree.
- Draft, finalize, and mail new resident welcome letters/packets.
- On occasion design invitations and marketing materials.
- Organizing electronic and paper files.
- Contribute content to Rockwood’s newsletters at each campus, specifically memorial donations.
- Familiar with the Mail Merges in Microsoft Word
- Professionally interact with residents on a daily basis, while respectfully representing the Foundation.
- Maintain confidentiality of all resident and employee information.
- Provide cards and reminders for donor recognition.
- Maintain work operations by following policies and procedures.
- Adheres to all professional standards, policy and procedures; federal, state and local requirements.
- Attends all necessary meetings as assigned.
- Work cooperatively with supervisors and staff and maintain a good working relationship with all staff.
- Upholds the RRC Values in all interactions.
- Typically, Monday – Friday 8am – 4:30pm, evenings and weekends as requested by the Director.
- Perform all other duties as assigned.
Required Skills and Experience
- (Preferred) Associate’s degree (A.A.) or equivalent from two-year college or technical school
- (Preferred) clerical and administrative experience
- (Preferred) two years’ experience in a professional office setting
- Multi-tasking skills
- Effective oral, written, communication and reading skills
- Proven ability to work with multi-generational groups and individuals
- Outstanding organizational, time-management, and problem-solving skills
- Excellent attention to detail
Benefits
All employees regularly scheduled to work at least 30 hours a week and completed our waiting period are eligible for the following benefits:
- Medical/Dental/Vision & TruHear Insurance
- Paid Sick Leave and Vacation — available after 90 days of service
- 6 Paid Holidays and 2 Personal Holidays per calendar year after 90 days of service
- Holiday pay
- Flex Spending Accounts
- Employee Assistance Program (EAP)
- 403(b) with match and no waiting period to begin deferrals
- Group Life Insurance & AD&D
- Voluntary Life Insurance & AD&D
- Critical Illness Insurance
- Critical Accident Insurance
- Identity Theft Protection Assistance
- Pet Insurance
- Jury Duty, Bereavement Leave, Pet Bereavement Leave, Personal Leave, Family Leave, and Military Leave
Additional perks include:
- Free soup and discounted meal prices
- Food Pantry (free/discreet)
- Employee Financial Assistance Fund (Rockwood Residents’ Foundation benefits)
- Continuing Education Scholarships (Rockwood Residents’ Foundation benefits)
- Sponsorship opportunities for Nursing Assistant Certification
- Employee Bus Pass Program – deep discount
- Free Fitness Center access for employees and a guest on campus
- Employee Health and Wellness Program (participation results in discounted monthly insurance premiums)
- Payroll deductions for coffee and meals at our restaurants
- Ability to purchase discounted Premiere Movie Passes
- Employee Appreciation Events
- Years of Service Celebrations and Awards
- Referral Programs
- Free Flu Shot
- Free Hepatitis B Vaccine
- Free parking
- Open Door Philosophy
- Encourage and support promotions from within
- On demand pay accessible as soon as you earn it through hours worked
Environment: Fair, fun, kind, caring, safe, diverse, family-like atmosphere
